Minutes – April 2017

MINUTES OF A MEETING OF TILMANSTONE PARISH COUNCIL
Held on Wednesday 19th April 2017 at 7pm in Tilmanstone Village Hall

PRESENT: Cllr. Brazier (in the Chair), Cllr. Beadle, Cllr. Morgan-Lovett, Cllr. Weeks
IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist./County Cllr. Manion

44. APOLOGIES FOR ABSENCE: Cllr. Greenwood, Dist. Cllr. Kenton

45. DECLARATIONS OF INTEREST: There were none.

46. MINUTES OF THE PREVIOUS MEETING
The minutes of the last meeting held on Monday 20th March 2017 had previously been circulated. Cllr. Weeks proposed that they were a true record of the meeting. This was seconded by Cllr. Morgan-Lovett and all agreed.

47. MATTERS ARISING FROM THE MINUTES / UPDATES ON ONGOING ITEMS
Item 31 Clerk reported that, following an objection made to Dover District Council by a local resident, the BT telephone box in Chapel Lane is to remain in place and in use.
Item 33 Chairman reported on an email sent to Shepherd Neame for an update on the Plough and Harrow but no reply has been received. It was also reported that the pub is still listed online for sale.
Public Questions c) Clerk was able to report that, following confirmation from Dover District Council Planning Department, the information provided at last month’s meeting with regard to home burials was correct.
Item 38 Cllr. Morgan-Lovett confirmed that John Rivers will attend the next meeting to demonstrate and answer questions about public defibrillators.

48. REPORTS:
a) District and County Councillors
Dist./County Cllr. Manion reported that another ‘Pothole Blitz’ was due to take place and asked people to report any potholes to be fixed. It was noted that some holes in School Road had been marked for some time but not dealt with. Cllr. Manion will look into this.
With regard to the possible creation of a ‘Super District’ local authority, Shepway Council are no longer involved. The remaining councils are looking into viable options for the three councils.
b) PCSO / Policing
Nothing received to report.
c) Parish Councillors
Chairman reported that a quote of £150 has been received to fill in areas of the play area fencing requiring. It was agreed to check that the fencing suggested was suitable specification for the play area. Also that the refurbished benches are now in place in the play area.

Public Question Time

a) With regard to using the phone box for a defibrillator, it was thought that the electrics would not be suitable.
b) In response to a question, Chairman clarified the parish council’s position regarding the Plough and Harrow. There has been no discussion about council or community involvement in running the pub. The only action taken has been to apply for Asset of Community Value status which would provide some time limited protection for the building remaining in its current use.
c) There have been two recent incidents of damage to property caused by large HGVs delivering building materials. It was suggested that households receiving deliveries need to inform delivery companies under ‘special requirements’ of any access problems and request the use of a smaller vehicle.
d) A complaint was received of ‘drones’ flying over private properties. It was felt that until some form of registration is made a legal requirement, there is little that can be done.
e) A query was received about cleaning of the swings in the play area. Chairman responded that the parish council are midway through a programme of refurbishment for the play area equipment.

49. PLANNING MATTERS:
a) Planning Applications received by the date of the meeting
There were none.
b) Decisions made by Dover District Council
There were none.

50. FINANCE:
a) Financial Statement
A financial statement was circulated at the meeting. Bank balance as at 30/01/2017 was £12,816.
b) Approval of Payments
The following payment was approved:
The Information Commissioner (renewal of Data Protection registration) – £35
Harold Collins (play area works) – £80.02

51. COVENANTS ON THE LAND TRANSFER FOR THE PLAY AREA
The land transfer document has been found and the covenants placed on the land means that the situation is unclear as to whether adult fitness equipment, as previously discussed, could be sited on the land. Attempts are being made to speak to the previous owners and find their views.

52. ADDITIONAL VILLAGE BENCH
A request has been received for the parish council to provide an additional bench within the village. It was agreed to ask local residents for their views as to the type and favoured location.

53. CORRESPONDENCE
A letter has been received requesting support for the Annual Summer Fete. Chairman proposed that a sum of £300 be granted towards the cost of the event. This was seconded by Cllr. Beadle and all agreed.

54. ITEMS FOR INFORMATION
Nothing to report.

Meeting closed at 8.03pm