Minutes – March 2017

MINUTES OF A MEETING OF TILMANSTONE PARISH COUNCIL
Held on Monday 20th March 2017 at 7pm in Tilmanstone Village Hall

PRESENT: Cllr. Brazier (in the Chair), Cllr. Greenwood, Cllr. Morgan-Lovett
IN ATTENDANCE: Mr. A. Denyer (Parish Clerk)

28. APOLOGIES FOR ABSENCE: Cllr. Beadle, Cllr. Weeks, Dist./County Cllr. Manion

29. DECLARATIONS OF INTEREST: There were none.

30. MINUTES OF THE PREVIOUS MEETING
The minutes of the last meeting held on Monday 20th February 2017 had previously been circulated. Cllr. Morgan-Lovett proposed that they were a true record of the meeting. This was seconded by Cllr. Greenwood and all agreed.

31. MATTERS ARISING FROM THE MINUTES / UPDATES ON ONGOING ITEMS
Chapel Lane Telephone Box
Clerk reported that DDC have not yet received any confirmation from British Telecom following the public consultation.
Play Area
Chairman confirmed that the parish council is committed to improving the play area.
There are currently groundwork tasks requiring attention: hedges need trimming back on all sides and a dead tree which is covered with ivy.
The bench is in the process of renovation. Items in the play area also need a clean-up and coat of paint. The entrance gate is still not working as it should. Cllr. Greenwood proposed a budget of £300 to deal with the outstanding tasks. This was seconded by Cllr. Morgan-Lovett and agreed.
Cllr. Greenwood also suggested a five-year plan to look at improvement and replacement of existing equipment which is coming towards the end of its useful life span.

32. REPORTS:
a) District and County Councillors
No Councillors were present.
b) PCSO / Policing
Clerk has received notice that a new PCSO, Shannon Eager, will be taking over in the area shortly.
c) Parish Councillors
Cllr. Morgan-Lovett reported on attending the KALC Rural Affairs Conference: the Country Eye app is available free for smartphones enabling users to report incidents of fly tipping or suspicious vehicles etc. by sending a photo which will include GPS location information. A Kent police rural task force will contain two officers for each area. Cllr. Morgan-Lovett also circulated copies of the fire hydrant map for the parish.
She also spoke to people about the LEADER funding programme. This is to be closed in 2019 with any monies not spent returning to the government. She suggested that this may be a source of funds for parish council projects.

33. PLOUGH AND HARROW PUBLIC HOUSE
The Plough and Harrow has been put up for sale in its current use. It is understood that the brewery has received one offer so far. The current limited opening hours are to be reduced further. An application has been made by the parish council to register the pub as an asset of community value.

Public Question Time

a) A request was made for fitness equipment suitable for the elderly to be considered as part of any improvement to the play area.
b) Regarding the Plough and Harrow Public House. Chairman confirmed that the parish council’s application for registration as an Asset of Community Value will provide limited protection to limit change of use for a period of six months but is not intended to be towards any purchase of the pub.
c) A query was made regarding burials in the garden of a local property. It was reported that two people may be buried at a property without seeking permission if there is no effect on water courses. The parish council will contact Dover District Council to confirm that this information is lawful and correct.
d) Regarding an upgrade of footpath EE394A To bridleway. Cllr. Greenwood said that no further steps can be taken unless permission is received from the landowner.
e) It was suggested that as the bus stop is by request that the bush needs to be removed to enable clear view down the road. Permission will be needed from the landowner.
f) It was discussed that the local Riding for the Disabled have a defibrillator in a locked cabinet. Cllr. Morgan-Lovett confirmed that the proposed defibrillator would be fully automatic with built in safeguards. It would not be locked and would be open for public use. Statistics show that public defibrillators have not been targeted by thieves or vandals.
g) It was stated that there were covenants on the land donated to the parish council for use as a play area that precluded use of any part of it for parking purposes. This will be investigated.

34. PLANNING MATTERS:
a) Planning Applications received by the date of the meeting
There were none.
b) Decisions made by Dover District Council

35. FINANCE:
a) Financial Statement
A financial statement was circulated at the meeting.
b) Approval of Payments
Salary payments are due for the Parish Clerk with the precise figure to be calculated.

36. POSSIBLE ADDITIONAL VILLAGE PARKING REQUIREMENTS
It was agreed to put discussions on hold until any covenants on the land can be confirmed. However, the council can continue to consider costs. Kent Highways have been informed of the proposals and have no objections.

37. TO DISCUSS FUTURE DEVELOPMENT OF THE PARISH WEBSITE
The new ‘Wordpress’ template has been added to the parish website by the existing providers. Clerk requested that, as this system remains free of charge, that we remain with the current arrangements. The situation can be reviewed if the EiS provided system begins to charge. This was agreed

38. TO DISCUSS THE PROVISION OF A COMMUNITY DEFIBRILLATOR
As a result of questions asked during public question time, it was agreed to carry forward to next month discussions about provision of a community defibrillator. The village hall said that use a commercially qualified electrician who may be able to provide an additional quote for installation.

39. TO RECEIVE INFORMATION ABOUT HISTORIC VILLAGE PANEL REPLACEMENT
Clerk has not received further information as to whether there is any discount for more than one panel. However, this offer is not time limited and can be considered at a future meeting.

40. LARGE VEHICLES TRAVELLING THOUGH THE VILLAGE
Tilmanstone Salads have asked for photographic evidence (if one can safely be taken) of any lorries travelling through the village as they fine drivers who do so. It was suggested that the parish council contact all businesses on the Pike Road Industrial Estate asking for their co-operation in stopping drivers turning towards the village. Cllr. Greenwood also suggested reflectors to show the narrowness of the road. It was also suggested that a map be put up at Tom’s Café for drivers to see. There was concern that any actual changes to junctions could also restrict access for emergency vehicles and agricultural vehicles. It was noted that other local parishes, such as Shepherdswell and Eythorne, have even greater problems.

41. PROPOSED 2017 VILLAGE EVENT
It has not been possible to arrange a meeting of the sub-committee and it was felt that there is now not enough time to arrange the event. It was agreed to look forward to an event in 2018.

42. CORRESPONDENCE:
a) Nadeem Aziz
A letter has been received from the Chief Executive of DDC clarifying that any decision made by the council on possible East Kent district council merger was, at this stage, only about proceeding with full public consultation.
b) NHS Public Advisory Group
Healthwatch Kent are seeking to recruit 12 people from across Kent and Medway to join a patient and public advisory group.
c) Dover Neighbourhood Forum
Notification has been received that DDC would like the parishes within the Dover North Neighbourhood forum to nominate a representative who would also chair the meetings.

43. ITEMS FOR INFORMATION
There were none.

Meeting closed at 8.20pm