Minutes – January 2017

MINUTES OF A MEETING OF TILMANSTONE PARISH COUNCIL
Held on Monday 16th January 2017 at 7pm in Tilmanstone Village Hall

PRESENT: Cllr. Brazier (in the Chair), Cllr. Greenwood, Cllr. Morgan-Lovett, Cllr. Weeks

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. Kenton

1. APOLOGIES FOR ABSENCE: Cllr. Beadle and Dist./County Councillor Manion

2. DECLARATIONS OF INTEREST: There were none

3. TO APPROVE MINUTES OF THE PREVIOUS MEETING
The minutes of the previous meeting held on Monday 21st November 2016 had previously been circulated. Cllr. Morgan-Lovett proposed that they represented a true record. This was seconded by Cllr. Weeks and all agreed.

4. MATTERS ARISING FROM THE MINUTES / UPDATES ON ONGOING ITEMS
Cllr. Morgan-Lovett had been unable to attend the Kent Resilience Meeting but would attend another meeting on a future occasion. Shrubs to be planted on the bank by the car parking area had been purchased. The tree purchased by the W.I. is to be planted in an agreed place in the play area. Space markings for the car places will be installed after the phone box has been removed.

5. REPORTS:
a) District and County Councillors
Cllr. Kenton reported that the District Council are trying to get responsibility for cleaning the local high-speed roads taken on by the Highways Agency to decrease costs to the council. Budget discussions are taking place with year on year savings required. There are ongoing discussions regarding joining together with other local authorities to cut costs.
b) PCSO / Policing
PCSO Youden had reported by email that no incidents had been reported in Tilmanstone during the previous month. A circular letter had been received from the Police and Crime Commissioner seeking feedback on a proposed 3.3% rise in the council tax precept for Kent Police to: help fund increased police officers; maintain the PCSOs; improve police visibility in rural and coastal areas; and tackle certain priority areas.
c) Parish Councillors
Chairman said that incidents of theft from horse paddocks had been reported, targeting particularly food and horse tack.
Cllr. Greenwood has requested that ‘lantern-style’ lamp heads be installed at the same time as the new LEDs. No reply has been received on this. He will divide up the jobs that we can achieve from the village ‘walk round’ amongst the councillors.

Public Question Time
The prickly rose in the play area needs to be cut back

6. Planning Matters:
a) Planning Applications
DOV/16/01352 | 5m extension to the existing lattice tower, the installation of 2 transmission dishes on the extended tower, and equipment cabinet and ancillary development at ground level | West Studdal Wood Base Station, Off Strakers Hill, Tilmanstone, CT15 5BJ – no comments.
b) Any decisions made by Dover District Council: There were none

7. FINANCE:
a) Financial Statement
A financial statement was circulated and discussed.
b) To discuss and approve the 2017/18 Precept
Clerk confirmed that the council tax referendum principles have not been extended to parish and town councils for 2017/18. After discussing the options, Cllr. Greenwood proposed that the Parish Council maintain the same budget for financial year beginning April 2017. This was seconded by Cllr. Morgan-Lovett and all agreed.
c) Approval of Payments
The following payment was approved:
Archers Low Nursery (purchase of bulbs for the layby parking area) – £43.20

8. CORRESPONDENCE:
a) DDC – Historic Village Panel Replacement
An offer of replacement panel for the Historic Villages Boards has been received at a cost of around £200. Clerk is to enquire about details.
b) KCC Volunteer Warden Scheme
Details of the proposed KCC Volunteer Warden Scheme were circulated and discussed. It was decided not to become involved in the scheme.
c) KALC Dover Area Committee Meeting
The next meeting of the Dover Area Committee is to take place on Wednesday 25th January.
d) KFRS Fire Hydrant Initiative – Review Meetings
A series of meetings has been arranged throughout the county to provide a presentation on the Fire Hydrant Initiative.
e) KALC Training Courses
Details of a Dynamic Councillor workshop were circulated.
f) KCC Bus Stop Maintenance Programme
Any remaining concrete bus stop poles in Kent are due to be replaced with modern alternatives
g) Kent Minerals and Waste Plan
Following the adoption of the Kent Minerals and Waste Sites Plan, a ‘call for sites’ has been made for persons to propose possible sites.
h) KCC Freight Action Plan Consultation
A consultation has been launched into a proposed Freight Action Plan designed to control on-street overnight parking by HGVs.

9. TO DISCUSS THE PROVISION OF A COMMUNITY DEFIBRILLATOR
This item is to be carried forward to next month.

10. TO DISCUSS VILLAGE EVENTS FOR 2017
Cllr. Morgan-Lovett suggested having another summer event following on from the 2016 Queen’s Birthday event. The possibility of a May Day event was discussed. Chairman will look into assembling a planning group to take the idea forward and will report back to the next meeting.

11. ITEMS FOR INFORMATION
• Shepherd Neame have announced that the Plough and Harrow will be closing for major refurbishment on 30th January and will re-open sometime in April.
• A meeting of the Village Hall committee is due to take place on Wednesday morning. Cllr. Morgan-Lovett will attend.

Meeting closed at 8.15pm